For most up-to-date information: go to
HillpointFarms.Nextdoor.com
https://hillpointfarms.nextdoor.com/invite/46e5c7b0536dc03af815
This is Hillpoint Farms private website.
2012 NNO Meeting Notes
Talked about the purpose of National Night Out, what we did
last year.
We will start our NNO event (Aug 7th) at 6:00pm instead of
6:30 because we will be serving food.
Share the
businesses/organizations that have already committed to participating this
year.
CONFIRMED:
Outside vendor - Vivint
Security Systems – Ken Corona
Outside vendor –
Rita’s Italian Ice – FYI: Grand
opening in Suffolk next to Chick-Fil-A early July
Resident - ADT –
Carol VanCamp
Resident - Scentsy
Candles – Tangy Boyd
Waiting for final confirmation 90% sure:
ARMY Recruiters – large blow-up figures;
the Hummer with Dog Tags
Possible vendors: **Do you want to have a space?
Outside vendor - Home Video Studios (home video
preservation)
Outside vendor - Suffolk Voter
Registration
What HOA
will provide: (This is a VERY small percentage of your dues)
Food – Hot dogs (Cusi/Kea), buns (buy), condiments
(at Diane) Drinks (buy), soft drinks & water (buy)
Entertainment – (Rain check) bounce house
(cotton candy & snow cones), Music DJ (pay)
Other – serving and paper products have
already been purchased.
WHEN WE NEED HELP THE MOST:
1.
Set-up on the Evening before Monday Aug 6th – 7:00pm – Stake out the area, pendant,
2.
Day of the event – Early
afternoon – Tents/Awnings up, Games
3.
An hour prior to
the event – Food, tables, last minute games
4.
During the event – Games, serving food
5.
CLEAN UP – If everyone can help we’ll be done VERY quickly;
trash cans & have trash taken back; borrow a few coolers (with family name
& address on them)
Cook Food: Ray has volunteered to bring his grill and cook the hot
dogs for us this year.
Activities that will be there (or can have WITH volunteers):
1.
Games for the kids – I have a little
pool to put little ducks with number on it for the toddlers to play with. This is a place where I have some prizes from
Oriental Trading tasked for.
2.
Big kid games – Have volleyball
net for volleyball – or some (water balloon tossing) I have obstacle/field day
types of games we have used for our own family Easter egg challenges.
3.
Adults –
Questioning/getting to know your neighbor game. (Prize); Corn hole and bocce
ball.
4.
City of Suffolk
will have a motorcade of local dignitaries, law officials and various police/fire
trucks at the event. They will NOT be there the entire time. Once they set their schedule, we’ll be
notified of
Approximately when they will arrive.
5.
HillpointFarms.NEXTDOOR.com – sign-up at site
Follow-up
meeting:
Schedule a follow-up meeting prior to Tues. Aug 7th – maybe around Wed/Thru Aug 1-2. We can have the meeting at the same
location or follow-up by
email/HillpointFarms.Nextdoor.com
Then after the event we will have a post-meeting, can be
combined with an HOA meeting at the end of August/early September.
Why we are
looking for sponsors:
My reasoning is that I would like all the
money we receive from the HOA to go to the main staples of the event: food,
entertainment, etc.
I would like to get a about $150 - $200, in
sponsored money so that we can use this money for purchasing a couple of prizes
/ give-a-ways for the adults (last year I gave a set of two outdoor folding
chairs with a patriotic theme to the winner of the neighborhood bingo approx.
$22); Patriot theme trinkets for the kids (I have several different things
I've picked out from Oriental Trading Co.’s website.)
Other
things to share with you.
1.
Nextdoor.com will have an app available by Aug 7th, so that
Leads can sign up neighbors at their events. I will have that available
if it's ready for that evening. Not sure if you'd checked lately, but we
have 59 neighbors already on Nextdoor.com almost 10%. In the fall, there
will be an app for the residents to use.
2.
I will be able to reuse many of the signs from last year
including the large banner we purchased.
3.
Groups that our neighbors participate and would like to
share: like bible studies, walking groups, etc. I have no problem with
that. How do you feel about that?
The one thing I would like to start/see if we can do as a community-bonding
event is to work on one common goal together on something. I have several
ideas on this but their things that would be easier to talk about in person or
as the board group.
Things we still need:
Oriental Trading Company – Have a list of
about $150.00 of items to order. Wants but not needs to be used as prizes for
kids and nametags with a patriotic theme
Flyers for 2 weeks prior to the event to
deliver to ALL residents in the community.
** Organization
or businesses participating at our NNO event: Contact Cusi Hamlin at hillpointfarms@live.com or HillpointFarms.nextdoor.com
·
MUST BE FAMILY-FRIENDLY.
·
This year we already have more participants at this point,
will limit to 15 or so.
·
No repeat of the same organization present. For any repeats we will have a board/table
area for business cards.
·
Priority to
residents at Hillpoint Farms but need to know ASAP for approval (no later than July 31st.) Written
or emailed request must have a link to the website of the business/organization
for verification.
· Vendors to provide
their own tables 8 foot max length and awning/tent no larger than 10’x10’. No power will be available. If the vendor needs
power they will need to provide their own power source (generator) if needed
but can’t be very loud.
