Join us on Nextdoor.com

Click here to Join us on Nextdoor.com

National Night Out Event Space is Fill VERY FAST!!!

We are having an overwhelming early response to neighbors and businesses that want to participate in our All Community National Night Out event. 

Space is filling up VERY Fast with our National Night Out event so if you're thinking of hosting a booth/display for your business please call or email Cusi Hamlin ASAP. 
Email: hillpointfarms@live.com 

WHO IS INVITED TO THE WEBSITE? ANYONE LIVING IN HILLPOINT FARMS COMMUNITY:

• Fairways Crossings
• Hillpoint Greens
• Hillpoint Meadows
• Hillpoint WOODS
• Lakes Edge
• The Vistas
• River Bluff

For the latest information, sign in to our nextdoor.com site:


https://hillpointfarms.nextdoor.com/invite/46e5c7b0536dc03af815



We are doing our best to make this year's event to be more inviting to all our residents.
Also, If you have a business and just want to donate a gift to be used as a prize/gift, let us know. (they're Rolling in as well.)

Here are some reminder rules we have for this year.
• MUST BE FAMILY-FRIENDLY.
• This year we already have more participants at this point, will limit to 15 or so.
• No repeat of the same organization present. For any repeats we will have a board/table area for business cards.
• Priority to residents at Hillpoint Farms but need to know ASAP for approval.  Written or emailed request must have a link to the website of the business/organization for verification.
• Vendors to provide their own tables 8 foot max length and awning/tent no larger than 10’x10’. No power will be available. If the vendor needs power they will need to provide their own power source (generator) if needed but can’t be very loud.

Meeting Notes from June 11th National Night Out Meeting

For most up-to-date information: go to

HillpointFarms.Nextdoor.com

https://hillpointfarms.nextdoor.com/invite/46e5c7b0536dc03af815

This is Hillpoint Farms private website.

2012 NNO Meeting Notes

Talked about the purpose of National Night Out, what we did last year.

We will start our NNO event (Aug 7th) at 6:00pm instead of 6:30 because we will be serving food.

Share the businesses/organizations that have already committed to participating this year.

    CONFIRMED:

Outside vendor - Vivint Security Systems – Ken Corona

Outside vendor – Rita’s Italian Ice – FYI: Grand opening in Suffolk next to Chick-Fil-A early July

Resident - ADT – Carol VanCamp

Resident - Scentsy Candles – Tangy Boyd

Waiting for final confirmation 90% sure:

      ARMY Recruiters – large blow-up figures; the Hummer with Dog Tags

Possible vendors: **Do you want to have a space?

      Outside vendor - Home Video Studios (home video preservation)

      Outside vendor - Suffolk Voter Registration

What HOA will provide: (This is a VERY small percentage of your dues) 

      Food – Hot dogs (Cusi/Kea), buns (buy), condiments (at Diane) Drinks (buy), soft drinks & water (buy)

      Entertainment – (Rain check) bounce house (cotton candy & snow cones), Music DJ (pay)

      Other – serving and paper products have already been purchased.

     

WHEN WE NEED HELP THE MOST:

1.     Set-up on the Evening before Monday Aug 6^th – 7:00pm – Stake out the area, pendant,

2.     Day of the event – Early afternoon – Tents/Awnings up, Games

3.     An hour prior to the event – Food, tables, last minute games

4.    During the event – Games, serving food

5.    CLEAN UP – If everyone can help we’ll be done VERY quickly; trash cans & have trash taken back; borrow a few coolers (with family name & address on them)

Cook Food: Ray has volunteered to bring his grill and cook the hot dogs for us this year.

Activities that will be there (or can have WITH volunteers):

1.     Games for the kids – I have a little pool to put little ducks with number on it for the toddlers to play with.  This is a place where I have some prizes from Oriental Trading tasked for.

2.     Big kid games – Have volleyball net for volleyball – or some (water balloon tossing) I have obstacle/field day types of games we have used for our own family Easter egg challenges.

3.     Adults – Questioning/getting to know your neighbor game. (Prize); Corn hole and bocce ball.

4.     City of Suffolk will have a motorcade of local dignitaries, law officials and various police/fire trucks at the event. They will NOT be there the entire time.  Once they set their schedule, we’ll be notified of

Approximately when they will arrive.

5.     HillpointFarms.NEXTDOOR.com – sign-up at site

Follow-up meeting:

Schedule a follow-up meeting prior to Tues. Aug 7th – maybe around Wed/Thru Aug 1-2.  We can have the meeting at the same location or follow-up by email/HillpointFarms.Nextdoor.com

Then after the event we will have a post-meeting, can be combined with an HOA meeting at the end of August/early September.

Why we are looking for sponsors:

My reasoning is that I would like all the money we receive from the HOA to go to the main staples of the event: food, entertainment, etc.

I would like to get a about $150 - $200, in sponsored money so that we can use this money for purchasing a couple of prizes / give-a-ways for the adults (last year I gave a set of two outdoor folding chairs with a patriotic theme to the winner of the neighborhood bingo approx. $22); Patriot theme trinkets for the kids (I have several different things I've picked out from Oriental Trading Co.’s website.)

Other things to share with you.

1.     Nextdoor.com will have an app available by Aug 7th, so that Leads can sign up neighbors at their events.  I will have that available if it's ready for that evening.  Not sure if you'd checked lately, but we have 59 neighbors already on Nextdoor.com almost 10%.   In the fall, there will be an app for the residents to use.

2.     I will be able to reuse many of the signs from last year including the large banner we purchased.

3.     Groups that our neighbors participate and would like to share: like bible studies, walking groups, etc.  I have no problem with that. How do you feel about that?  

The one thing I would like to start/see if we can do as a community-bonding event is to work on one common goal together on something.  I have several ideas on this but their things that would be easier to talk about in person or as the board group.

Things we still need:

Oriental Trading Company – Have a list of about $150.00 of items to order. Wants but not needs to be used as prizes for kids and nametags with a patriotic theme

Flyers for 2 weeks prior to the event to deliver to ALL residents in the community.

** Organization or businesses participating at our NNO event: Contact Cusi Hamlin at  hillpointfarms@live.com or HillpointFarms.nextdoor.com

·       MUST BE FAMILY-FRIENDLY.

·       This year we already have more participants at this point, will limit to 15 or so.

·       No repeat of the same organization present.  For any repeats we will have a board/table area for business cards.

·       Priority to residents at Hillpoint Farms but need to know ASAP for approval  (no later than July 31^st.) Written or emailed request must have a link to the website of the business/organization for verification. 

·       Vendors to provide their own tables 8 foot max length and awning/tent no larger than 10’x10’.  No power will be available. If the vendor needs power they will need to provide their own power source (generator) if needed but can’t be very loud.